Last Updated: November 20, 2019
This document outlines how White Mountain Systems Incorporated (“we”, us” or “our”) collects, uses and interacts with your data and information when you use our Services (as defined below).
This Policy covers all uses of our Services, including all subscription plans (Subscriptions and Free Trials, as defined below), and advertiser-supported products, as well as non-subscription-based uses (email communication, visits to our Site, and uses of our Services with or without an Account). The terms below reveal the personal data we collect, how we use such data and the measures we use to protect it. By using our Services, you agree to our collection and use of your personal data described in this Policy.
We will not share your data unless you have given us permission, we have told you in advance, or we have aggregated the data and removed any information that would identify you. We may also share your data if our legal rights are affected.
We promise to treat your data in accordance with the terms set out below.
“Account” refers to when an individual, company or other entity, or any representative of such, signs up for Services with a username and password. Accounts can be free (“Free Account”) or paid (“Subscription”).
“Personal information” means information about an identifiable individual or entity. Personal information does not include information that cannot be attributed to you as an identifiable individual, such as information of an aggregate or anonymous nature. In the context of the Services, examples of personal information may include, without limitation:
an individual’s name, e-mail address, mailing address, phone number, credit card or payment information or other account information;
information contained in our correspondence and other information that you send to us;
unique identifiers, such as a User name or password, or mobile device identification numbers;
your Internet Protocol (IP) address, location information, information collected through cookies, web beacons, Local Shared Objects, and other technologies;
Standard Server Log Information; and
additional information as otherwise described to you at the point of collection or pursuant to your consent.
“Services” encompasses the Strong Game website, mobile applications, any affiliated software, and any services that you access or purchase through our website, mobile applications or any other similar service we may offer from time to time without an accompanying Terms of Service.
“Site” refers to the Strong Game website and all of its subdomains and subdirectories.
“Subscription” is access to paid features granted in exchange for an advance payment.
“Subscription Period” is the thirty day period between billings.
“Third-Party Provider” means entities that provide White Mountain Systems Incorporated with services that you may use or access in using our Services, or that we use in providing our Services to you.
“Third-Party Services” are services that are not provided by White Mountain Systems Incorporated but that you may use or access in using our Services.
“User” means any person or entity that uses our Services, regardless of whether the use is free or paid, or connected to an Account.
Data We Collect
2.1 Log Data
When you use our Services, our servers may automatically log the standard data provided by your web browser. It may include your computer's Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page and other details.
2.2 Device Data
We may also collect data about the device you are using to access our Services. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.
2.3 Personal information
We may ask for personal information, such as your:
social media profiles;
date of birth;
payment information, including credit card information;
driver's license details; and
2.4 Business Data
“Business Data” refers to data that accumulates over the normal course of operation on our Services. This may include transaction records, stored files, User profiles, analytics data and other metrics, as well as other types of information, created or generated, as Users interact with our Services, including, but not limited to, the use of our transcription services.
2.5. Personal Information Made Aggregate or Anonymous
To the extent that we make any of your personal information anonymous, or aggregates it with the personal information of others such that it can no longer be attributed to you, your information will no longer be considered to be personal information and White Mountain Systems Incorporated is entitled to use, retain, disclose and destroy such information in its absolute discretion.
3. Choice and Consent
You provide implied consent to the collection, retention, use, and disclosure of your personal information for a particular purpose if you voluntarily provide the information to us for that particular purpose and it is reasonable that a person would voluntarily provide that information.
In certain circumstances, including without limitation when dealing with certain legal, medical or security issues, we may be authorised or required by law to disclose your personal information without seeking or obtaining your knowledge or consent.
Where you consent to our use of information about you for a specific purpose, you have the right to change your mind at any time (but this will not affect any processing that has already taken place).
4. Children’s Privacy
5. Collection and Use of Information
We may collect, use and disclose information for the following purposes:
to provide you with our platform's core features;
to process any payments;
to enable you to access and use our website, associated applications
to contact and communicate with you;
for internal record keeping and administrative purposes;
for analytics, market research and business development, including to operate and improve our website, associated applications and associated social media platforms;
for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you; and
to comply with our legal obligations and resolve any disputes that we may have.
Your personal information will not be collected, used or disclosed for any purpose outside those listed above or otherwise noted in this Policy.
6. Disclosure of Personal Information to Third Parties
We may disclose personal information to various third-parties, including:
Third-Party Providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, web-hosting and server providers, maintenance, marketing or advertising providers, professional advisors and payment systems operators;
our employees, contractors and/or related entities; as necessary to:
a) process User-generated data to provide our services;
courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings;
If we go through a business transaction, such as a merger or acquisition with or buy another company, your information will, in most cases, be transferred to the new company;
third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you.
As part of delivering our Services, we may use Third-Party Providers for a variety of purpose, including, but not limited to advertising, referral, operations, legal and technology services (for example, hosting). We require each Third-Party Provider to enter into a written agreement with us by which they agree to protect the confidentiality and security of your data, and to use your data only on our behalf and only in the way which we permit in the written agreement.
The Company has implemented technology and security features to safeguard the privacy of your physical and electronic personal information using the industry’s best practices.
The Company will endeavor all reasonable steps to keep your information safe and secure. Your information is held in secured servers. Unfortunately, there is no method for keeping data transmitted over the internet 100% secure. We cannot give absolute assurance that the information you provide us is secured at all times, and we cannot be responsible for unauthorized access to your personal information. If you are aware of any security breach, please let us know as soon as possible by contacting us via email.
9. Retention and destruction of personal information
We may retain your personal information for as long as it reasonably requires your personal information for the purposes for which it was collected or for legal or business purposes. For example, we may retain information about an individual sales transaction in order to service that transaction or to keep records for legal or business purposes.
There are legally required minimum retention periods which we must and do observe. We will retain your information for as long as reasonably necessary to comply with its legal obligations, to resolve disputes and to enforce this Policy and our Terms of Services.
Once we no longer require your personal information for the purposes it was collected for, as well as for legal or business purposes, we will either destroy the records under our custody or control containing your personal information or we will render your personal information anonymous so that it can no longer be used to identify you.
We are not responsible for any information lost or deleted as a result of Account termination or cancellation.
10. Changes to this policy